Kokous - Visitor Management Software

Effectively manage visitor access in the company

Proper visitor management in your business ensures security and confidentiality of your business areas and prevents potential customers from unnecessary waiting.

DueEsseTi offers a solution based on Kokous® visitor management software that enables efficient and automated visitor reception .

Home / Access and Visitor Management

Visitor management: why access control is important

Security and control of all entrances to sites

For a company, especially a large one, it is essential to welcome visitors quickly, check who is in its premises, and arrange meetings and gatherings in a timely manner.

Visitor management systems (also known as visitor management) allow you to keep track of visitors who access your business.

By automating registration, identification and access authorization, they ensure the effective management of company areas and the safety of employees and visitors.

Some screenshots of the software

Visitor management kokous1 — First email after creation of meeting
is addressed to all participants by default, contains invitation details
and appointment for the mail client calendar

management-visitors-kokous2 — The second email, by default only to visitors,
additionally contains instructions on how to reach the venue itself

management-visitors-kokous3 — A tablet
is placed near each meeting room that allows users to view whether a meeting is in progress at that time
and **check room occupancy** for the current day

management-visitors-kokous4 — Within the available slots, the user can **schedule an appointment**
(single meeting or call conference), inviting participants already in the registry
and defining how to invite them via e-mail

management-visitors-kokous5 — The invited user can **independently carry out the check-in procedure**
via the Kiosk app installed on dedicated totems

management-visitors-kokous6 — QR-code for check-in
where you check the **validity of the invitation**, and check
that your arrival time is compatible with your appointment

management-visitors-kokous7 — The visitor (depending on the venue settings)
can **register themselves** by entering their information,
the designated contact person and the scheduled time of exit

management-visitors-kokous8 — Front desk trainers, from the "activity log" page,
have the ability to **check entry and exit history, signed documents**
and assets assigned in past days

management-visitors-kokous9 — Through check-out, the **visitor closes the visit process**
begun upon arrival at the company by reading the Qrcode
affixed to the temporary badge or invitation

Visitor management systems: what they enable

Stores all data in one software

Visitor management systems simplify entry management by storing access and stay (in compliance with GDPR privacy regulations). All data are collected in a single software, reducing management costs and eliminating the use of paper.

The systems make it possible to:

Record the entry and exit of occasional and periodic visitors

Access the data of those in the company at all times

Obtain reports with a list of visitors at the sites, and view their history

Kokous®: the digital management of visitors and meeting rooms

Welcome visitors quickly and efficiently

Kokous® is the software that makes the reception desk digital: it allows you to manage the reception, registration and stay of visitors on the premises without staff intervention.

Access becomes automatic and autonomous: the visitor, by registering, generates a badge quickly and easily; check-in is by email invitation and scanning a QR-code.

Access and stays are stored and always accessible for attendance control.

In addition, Kokous® enables the use of meeting rooms and classrooms for meetings and gatherings.

Hybrid Working: tools for hybrid collaborative work

Effective management of work from home and onsite

The Hybrid Working service makes it easier to manage all the logistical and organizational aspects of hybrid working: it combines the advantages of home working with the collective and relational dimension onsite.

It provides an ergonomic workstation for working from home, a web portal, iOS/Android apps, and Kokous HW, an on-site device for recording access and attendance.

Through the portal it is possible to book offices, meeting rooms and desks and arrange meetings with colleagues, clients and suppliers; once on site Kokous HW identifies the user and allows access via QR Code .